RotaCloud Review 2026 | Pricing, Rotas, Time Attendance & Alternatives Quick answer
RotaCloud is a UK rota planning, staff scheduling and time attendance platform designed for small and medium-sized businesses that need to manage shifts, holidays, absence, labour costs and clocking-in from one cloud-based system.
It is best for:
restaurants, cafés, pubs and hospitality teams
retail shops and multi-site SMEs
care providers and clinics
salons and leisure businesses
small businesses with 5–100 staff
employers moving away from spreadsheets
teams needing shift swaps, holiday management and mobile rota access
businesses wanting time attendance as an add-on
RotaCloud is less ideal for:
businesses needing biometric clocking terminals
factories or warehouses needing hardware-led clocking machines
enterprise organisations with complex workforce rules
field teams needing advanced GPS job tracking
businesses wanting a full HR/payroll suite
companies needing access control integration
RotaCloud pricing currently starts from £10/month for 1-5 employees on Standard, with Pro from £15/month for 1–5 employees. Time & Attendance is available as an add-on from £4.50/month
Compare Rotacloud time and attendance quotes →
Key Takeaways
RotaCloud is strongest for rota planning, shift management, holiday tracking and simple time attendance.
It is better described as rota software with time attendance features, not a traditional clocking-in machine provider.
RotaCloud’s Standard plan starts from £10/month for 1–5 employees, while Pro starts from £15/month for 1–5 employees.
Time & Attendance is an add-on from £4.50/month.
The current page already lists strong features such as drag-and-drop rota planning, mobile apps, holiday management, shift swapping, reporting and live chat/phone support, which should be kept and made more conversion-led.
RotaCloud is a good fit for hospitality, retail, care, salons and shift-based SMEs.
It is not the best fit for biometric clocking, access control or hardware-led time attendance.
RotaCloud is worth comparing against Planday, Deputy, Factorial, Clockrite, Bodet/Kelio and OneAdvanced.
Small businesses should compare Standard vs Pro carefully, because Pro adds labour forecasting, bulk actions, budget caps, document storage and enforced 2FA.
Businesses that only need simple timesheets may not need the full RotaCloud feature set.
Contents
RotaCloud pricing
Benefits of Rotacloud
Downsides of Rotacloud
What Does Rotacloud Offer?
Rotacloud Products
Rotacloud Decision Making Guide
Our Verdict on Rotacloud
How do we work?
Transparent, impartial, and data‑driven reviews made by a team of expert humans, never AI generated – here’s exactly how Compare Your Business Costs helps you find the best deals from trusted UK providers: click here
Authored by: Ally Cox (Business Technology & B2B Services Specialist 10+ Years’ Experience)
Reviewed by: James Ward (Telecoms Specialist, 12+ Years Experience)
Last Updated: June 2026
Rotacloud at a glance
Feature RotaCloud
Main category
Staff rota software and time attendance
Best for
Shift-based SMEs, hospitality, retail, care and small teams
Starting price
From £10/month for 1–5 employees
Pro plan
From £15/month for 1–5 employees
Time & Attendance
Free trial
30 days, no payment information required
Mobile app
Yes
Shift swapping
Yes
Holiday and absence
Yes
Labour cost tools
Yes
Biometric terminals
Best alternatives
Planday, Deputy, Factorial, RotaOne, Clockrite and Bodet/Kelio
Who is RotaCloud best for?
Business type Is RotaCloud a good fit? Why
Restaurant
Yes
Strong for rotas, shift swaps, holidays and clocking-in
Café or coffee shop
Yes
Simple rota planning and staff app access
Pub or bar
Yes
Good for variable shift patterns and absence
Retail shop
Yes
Helps manage staff availability and labour costs
Salon or clinic
Yes
Good for rota-led staff scheduling
Care provider
Maybe
Useful for rota planning, but compare care-specific tools too
Small office
Maybe
Useful if staff work shifts; may be more than needed for 9–5 teams
Warehouse
Less likely
Hardware-led clocking may be better
Factory
Less likely
Compare Clockrite, Bodet/Kelio or ActIn Time
Field-service business
Less likely
Compare ClockShark or GPS/job tracking systems
Multi-site SME
Yes
Unlimited sites/departments can be useful
RotaCloud: best for/not ideal for
Best for Not ideal for
SMEs wanting simple rota planning
Businesses needing fingerprint or face recognition terminals
Hospitality, retail and care teams
Factories needing fixed-site clocking machines
Businesses moving away from spreadsheet rotas
Warehouses needing access control
Managers needing shift swaps and holiday tracking
Field teams needing GPS job tracking
Teams wanting mobile rota access
Enterprise workforce management
Small businesses needing labour cost visibility
Businesses wanting a full payroll/HCM suite
Multi-site SMEs needing simple department/site management
Buyers needing advanced biometric compliance workflows
RotaCloud pricing UK 2026 RotaCloud pricing is based on plan type and employee band, so the examples below use publicly listed pricing for the smallest employee band, while larger teams pay more.
Plan / add-on Starting price Best for Watch out for
Standard
From £10/month for 1-5 employees
Small teams needing rota planning, leave and basic reporting
Does not include Pro features
Pro
From £15/month for 1-5 employees
Businesses needing forecasting, budget caps and advanced controls
Time & Attendance add-on
From £4.50/month
Businesses needing clocking-in and timesheets
SMS notifications
From £2/month
Teams needing text alerts
Optional extra
Larger teams
Scales by employee band
Growing SMEs
Check banded pricing carefully
RotaCloud’s pricing page says Pro includes everything in Standard, plus features such as bulk actions, labour forecasting, budget caps, document storage, leave request rules, logbook and enforced 2FA.
RotaCloud pricing examples
Team size Likely option Estimated monthly cost
1-5 employees
Standard
From £10/month
1-5 employees with clocking-in
Standard + Time & Attendance
From £14.50/month
1-5 employees needing Pro
Pro
From £15/month
1-5 employees needing Pro + clocking-in
Pro + Time & Attendance
From £19.50/month
21-30 employees
Standard
Around £60/month based on current page content
21-30 employees
Pro
Around £90/month based on current page content
Compare RotaCloud pricing against other time attendance systems →
Which Rotacloud package is best?
Feature Standard Pro
Drag-and-drop rota planning
Yes
Yes
Unlimited sites/departments
Yes
Yes
Shift notifications
Yes
Yes
Mobile apps
Yes
Yes
Holiday management
Yes
Yes
Sickness and absence tracking
Yes
Yes
Shift swapping
Yes
Yes
Staff availability patterns
Yes
Yes
Reporting
Yes
Yes
Bulk shift actions
No
Yes
Labour forecasting
No
Yes
Budget caps
No
Yes
Document storage
No
Yes
Leave request rules
No
Yes
Logbook
No
Yes
Enforced 2FA
No
Yes
Choose Standard if…
you mainly need rota planning
your team is small
you want shift swaps, holiday and absence tracking
you do not need labour forecasting
you want to keep costs lower
Choose Pro if…
labour cost control is important
you need bulk editing for lots of shifts
you manage multiple departments or busier rotas
you want document storage and logbook features
you need stronger permission and security controls
RotaCloud Time & Attendance add-on
Time & Attendance feature Why it matters
Clocking-in and out
Tracks when staff actually work
Timesheets
Attendance records
Reduces manual timesheet admin
Lateness visibility
Helps spot late starts and missed shifts
Payroll preparation
Reduces rekeying and errors
Manager approvals
Helps verify hours before payroll
RotaCloud vs Planday
Feature RotaCloud Planday
Best for
UK SMEs wanting rota software and simple time attendance
Hospitality, retail and Xero-connected scheduling
Pricing style
Employee bands
Per-user pricing
Starting price
From £10/month for 1–5 employees
Time attendance
Add-on
Included / plan-dependent features
Xero fit
Integrations available
Best fit
Small UK rota-led teams
Hospitality and Xero Payroll users
Watch out for
Add-on costs
Plan limits and integration tiers
RotaCloud vs Deputy
Feature RotaCloud Deputy
Best for
UK SMEs and rota-led small businesses
Shift-based businesses needing scheduling and workforce tools
Ease of use
Strong SME focus
Strong app-led scheduling
Pricing style
Banded pricing
Usually per-user pricing
Time attendance
Add-on
Available depending on plan
Best fit
Small teams wanting simple UK rota tools
Growing teams needing broader workforce scheduling
Watch out for
Reporting limits for complex teams
Costs can rise with users/features
RotaCloud vs Clockrite
Feature RotaCloud Clockrite
Best for
Rota planning and staff scheduling
Physical clocking-in terminals
Clocking method
Software/app-based add-on
Hardware-led terminals
Biometric options
Not the main focus
Fingerprint and facial recognition options
Access control
No
Available
Rota tools
Stronger
More limited
Best fit
Hospitality, retail and small businesses
Warehouses, factories and fixed-site teams
Watch out for
Add-on cost for time attendance
Hardware cost and biometric GDPR duties
RotaCloud vs Bodet/Kelio
Feature RotaCloud Bodet/Kelio
Best for
SMEs needing rota and attendance tools
Larger or more complex workforce management
Setup
Lightweight
More implementation-led
Hardware
Not main focus
Stronger terminal and access-control options
HR features
Light
Broader HR/workforce features
Pricing
Published bands
Quote-led
Best fit
Small and medium teams
Medium to larger employers
Watch out for
May lack enterprise depth
Overkill for SMEs
RotaCloud vs Factorial
Feature RotaCloud Factorial
Best for
Rota scheduling and attendance
HR software with time and attendance
HR documents
Limited compared with HR suites
Stronger
Employee records
Basic workforce management
Stronger HR profile
Payroll prep
Available through integrations/add-ons
HR/payroll workflows vary
Best fit
Rota-led SMEs
HR-led SMEs
Watch out for
Not a full HR suite
more than needed for basic rotas
RotaCloud pros and cons
Pros Cons
Easy-to-use rota planning
Time & Attendance costs extra
Good for small and medium UK businesses
Not a hardware-led clocking-in system
Mobile apps for staff and managers
Less suitable for factories needing terminals
Strong shift swap and availability tools
Advanced reporting may be limited for complex organisations
Holiday, sickness and absence tracking
Customisation may be limited for niche workflows
Live chat and phone support
Costs rise with employee bands
Pro adds labour forecasting and budget caps
Not a full HR/payroll suite
RotaCloud decision table
Your priority
Simple rota planning
Yes
Small business scheduling
Yes
Hospitality rotas
Yes
Retail rotas
Yes
Shift swaps and availability
Yes
Clocking-in and timesheets
Yes, with add-on
Biometric terminals
No
Access control
No
Factory clocking machine
Compare Clockrite or Bodet/Kelio
Full HR suite
Enterprise workforce management
Compare OneAdvanced or Bodet/Kelio
Best total value
Compare quotes before signing
How to Pur c hase Rotacloud
Why trust our reviews? Our time and attendance guides are written to help UK businesses make practical buying decisions, not just compare software logos.
We focus on:
realistic UK 2026 pricing
software, hardware, setup and support costs
provider comparison by workforce type
payroll, HR and rota integration
clock-in method and staff adoption
contract warnings and hidden costs
quote-led guidance for businesses that want to reduce admin and payroll errors
Our verdict: is RotaCloud worth it? RotaCloud is worth comparing if your business needs simple rota planning, staff scheduling, holiday management, absence tracking, shift swaps and optional time attendance, so is relevant for UK SMEs in hospitality, retail, care, salons and other shift-based sectors. It is going to be less suitable if your main need is biometric terminals, access control, factory-style clocking machines or a full HR/payroll platform.
The safest approach is to compare RotaCloud against alternatives based on staff numbers, rota complexity, clocking-in needs, payroll integrations, plan limits, add-on costs and total monthly price.
Compare RotaCloud quotes and save up to 40% →
FAQs: RotaCloud What is RotaCloud?
RotaCloud is UK rota planning and staff scheduling software with features for shift planning, holiday management, absence tracking, shift swapping, labour cost control, reporting and optional time attendance.
Is RotaCloud good for time and attendance?
RotaCloud can be good for time and attendance if you need rota planning plus clocking-in and timesheets. Time & Attendance is an add-on, so businesses should check the total cost before choosing.
How much does RotaCloud cost?
RotaCloud pricing currently starts from £10/month for 1-5 employees on Standard and £15/month for Pro. Time & Attendance is an add-on from £4.50/month.
Does RotaCloud offer a free trial?
Yes. RotaCloud offers a 30-day free trial with no payment information required.
What is the difference between RotaCloud Standard and Pro?
Standard is best for rota planning, holiday management, shift swapping, absence tracking and reporting. Pro adds features such as bulk actions, labour forecasting, budget caps, document storage, leave request rules, logbook and enforced 2FA.
Is RotaCloud good for small businesses?
Yes, RotaCloud is a good fit for small businesses that need simple rota planning, shift swaps, staff availability, leave management and optional clocking-in.
Is RotaCloud good for restaurants and cafés?
Yes. RotaCloud is well suited to restaurants, cafés, pubs and hospitality businesses because it helps manage rotas, shift swaps, holidays, sickness, availability and labour costs.
Does RotaCloud include clocking-in?
Clocking-in is available through RotaCloud’s Time & Attendance add-on. Businesses should check whether this is included in their quote or added separately.
Is RotaCloud better than Planday?
RotaCloud may be better for UK SMEs wanting simple rota software with banded pricing. Planday may be better for hospitality businesses and Xero Payroll users that want per-user pricing and scheduling features.
Is RotaCloud better than Clockrite?
RotaCloud is better for rota planning and staff scheduling. Clockrite is better for businesses needing physical clocking-in machines, fingerprint terminals, facial recognition or access control.
What are the best RotaCloud alternatives?
The best RotaCloud alternatives include Planday, Deputy, Factorial, Clockrite, Bodet/Kelio, OneAdvanced, ADP, Moorepay, Payescape and ClockShark.
What should I compare before choosing RotaCloud?
Compare staff numbers, Standard vs Pro features, Time & Attendance add-on cost, rota complexity, payroll integrations, mobile app use, support, contract terms and total monthly cost.
Compare time and attendance system quotes and save up to 40% →
Related Time & Attendance Guides Looking to compare clocking-in systems, staff attendance software, biometric terminals or mobile time tracking tools? These guides cover UK time and attendance providers, clock-in methods, workforce management software and common employer questions.
Time and attendance basics
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Sector-specific time and attendance guides
Compare time and attendance systems
Not sure whether your business needs a mobile clock-in app, biometric terminal, PIN system, proximity card reader or full workforce management platform?
Compare UK time and attendance providers based on staff numbers, clock-in method, payroll integration, hardware costs, GDPR requirements and contract terms.
Compare time and attendance system quotes →
Hi, I’m Ally Cox , a senior copywriter and blogger at CompareYourBusinessCosts.co.uk, the UK’s trusted platform for comparing business services.over a decade of experience in the B2B sector, I specialise in simplifying complex topics like leased lines, VoIP, business energy, HR and payroll solutions, accounting software, and EPOS systems .HR, copywriting, and business operations- from clocking-in systems to card machines and office technology .informed, confident decisions when choosing products and services that improve efficiency and save money.
