How to Get a Fuel Card For Your Fleet
A fuel card can save fleets a lot of time and money. However, not all cards are created equal. Shopping around to find a card that fits your needs and budget is essential. A great option is the WEX FlexCard, which offers an extensive network and excellent savings. It’s also easy to use and has no annual fee or setup charge.
If you would like to learn more about business fuel cards, you can do so here .
How to Get a Fuel Card For Your Fleet in the UK
To obtain a fuel card for your fleet of vehicles in the UK, follow these steps:
Research Fuel Card Providers
Compare Features and Benefits
Choose the Right Card
Apply Online or Contact Provider
Provide Fleet Information
Submit Application Documents
Approval and Card Delivery
Activate the Cards
Communicate with Drivers
Monitor Usage and Reports
Review and Adjust
Remember that the specific steps and requirements may vary based on your chosen fuel card provider. Always refer to the provider’s official website or contact their customer support for the most accurate and up-to-date information on obtaining a fuel card for your fleet.
The Best UK Fuel Card Providers
Company
Card Fees
Fee structure
Network
BP
£0 – £24 billed annually, depending on card
Competitive savings on fuel
24,000+ stations
Keyfuels
Dependent on customer’s fuel consumption
Fixed weekly tariffs
3,500+ stations
Shell
None
Savings of up to 3p-4p per litre
EV
Shell Fuel
The Fuel Store
£15 per card, billed annually
Fixed weekly tariff
3,500+ stations
Texaco
1p per litre if used at BP stations, otherwise none
Fixed weekly tariffs
Fastfuel
Business
The Right Fuel Card Company
£1 per month
Fixed weekly tariff
1,200 – 3,400+ stations
WEX Europe
£3 billed monthly or £36 billed annually
Fixed weekly tariff
3,500+ stations
Diesel Card Ireland
£18 per card, billed annually
Fixed weekly tariff
1,750 stations
Allstar
Up to £3 transaction fees
£9.99 unused card fee per month
Billed annually or monthly
Fixed weekly tariff
3,000 – 10,300 stations
Get a Fuel Card For Your Fleet: Prepaid Cards
Prepaid cards are a great way to save time and money. They work like debit cards but don’t use your SSN and can’t be stolen or used to run a bill. They also avoid credit card transaction fees, which can be a significant cost for some small business owners. These cards can be loaded online and used at many gas stations. You can even find a digital card that works with your smartphone.
You can track transactions and manage fuel spending without dealing with many receipts. Unlike traditional cards, prepaid fuel cards can be used anywhere Visa is accepted. They are also designed to prevent theft and fraud, and you can limit extraneous purchases by setting up a purchase-level control system. You can also track transactions and allocate funds to groups of cards efficiently from your dashboard. This makes them a smart choice for fleet managers and operations teams.
Get a Fuel Card For Your Fleet: Credit Cards
Fuel cards are a good choice for trucking businesses that want to save money and manage expenses. They offer perks such as fuel discounts and industry-specific expense monitoring tools. They also eliminate the need for costly reimbursement processes. They can even help a business build credit using its cards responsibly. Some brand-specific cards allow cardholders to buy gas only at that station. These cards often provide instant savings of a few cents per gallon, which add up to significant dollars over time. They also offer more considerable savings at the convenience store, where most gas stations sell snacks and drinks. Another option is a universal card that is accepted at most fuel locations.
Get a Fuel Card For Your Fleet: Cardlock Programs
Cardlock programs allow fleets to use fuel cards at dedicated truck stops and other commercial sites. Typically, these stations are located within specific regions and are designed to accommodate heavy vehicles like trucks and buses. These programs also offer a variety of unique offerings, such as deep discounts at the pump and specialised back-end reporting.
Unlike traditional credit cards, most fuel cards offer detailed transaction data for every refuel. This allows managers to track and monitor driver spending habits and prevent unauthorised purchases. The program can also help identify ways to reduce costs and improve efficiency. Many trucking companies use a card to streamline expenses and optimise their fleet operations.
However, these programs may require specific stipulations to enrol in them, such as maintaining a high Dun & Bradstreet Paydex score or having a particular size fleet. While these stipulations aren’t a deal-breaker, they should be considered when choosing a fuel card.
Get a Fuel Card For Your Fleet: Apps
Fuel card apps like GasBuddy, Upside and Trunow help drivers save on fuel, rewards, and cash back nationwide at thousands of fuel locations. They are free to download and use clever location-based technology to find the best deals on gas. Some even enable telematics to monitor fuel purchases. This helps fleet managers achieve next-level operational efficiency and savings. Some cards also have embedded chips that control driver, vehicle and station-level data such as odometer readings. Most fuel card providers require that applicants meet specific qualifications to enrol in their programs. This often includes a business credit score. If your business has a poor credit rating, you may need help finding a provider that accepts it. However, there are several ways to hurdle this obstacle and start with a fuel card for your business.
Fuel Card For Your Fleet – Other useful links about Fuel Cards:
Factors to Consider When Comparing Fuel Cards
Are Prepaid Fuel Cards Right For Your Company?
Benefits of Fuel Cards for Business
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