EPOS Now Xero Integration (2026): Automate Accounting & Stay MTD Compliant Quick answer
The EPOS Now Xero integration automatically syncs sales, payments, VAT and inventory data from EPOS Now into Xero. This reduces manual data entry, improves cash-flow visibility and helps UK businesses stay compliant with HMRC’s Making Tax Digital (MTD) requirements.
If you would like to read more information or learn more about the pricing of EPOS Systems, you can do so here.
Contents
EPOS Now Xero Integration
The Benefits of Integrating EPOS Now with Xero
How to Set Up EPOS Now Xero Integration
Do We Think the EPOS Now Xero Integration Worth It?
Benefits of Xero and Epos Now Integration for MTD
How do we work?
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Authored by: Ally Cox (Business Technology & B2B Services Specialist 10+ Years’ Experience)
Reviewed by: James Ward (Telecoms Specialist, 12+ Years Experience)
Last Updated: January 2026
Key Takeaways
EPOS Now integrates directly with Xero via its app marketplace
Sales, VAT and payment data sync automatically
Reduces manual bookkeeping and accounting errors
Ideal for UK retail, hospitality and service-based SMEs
Supports Making Tax Digital (MTD) for VAT
Saves time, improves cash-flow visibility and reporting accuracy
EPOS Now Xero Integration What is EPOS Now?
EPOS Now is one of the world’s leading POS systems, used by thousands of businesses in retail, hospitality, and leisure – you can read our full blog on them here .
What is Xero?
Xero is a cloud-based accounting software that helps businesses manage their finances efficiently. Known for its user-friendly interface, Xero offers a range of features, including expense tracking, invoicing, and real-time financial reporting and you can read our blog about them here .
The Benefits of Integrating EPOS Now with Xero
Automatic data sync
One of the most significant advantages of the EPOS Now and Xero integration is automatic data syncing which means that from the time of installation, all sales, payments, and financial data from your EPOS system are automatically sent to Xero, eliminating the need for manual data entry and reducing human error.
Real-time financial insights
When your EPOS system and accounting software work together seamlessly, you gain real-time insights into your business’s financial performance, meaning you can track your sales, expenses, and profitability without having to switch between platforms.
Improved cash flow management
Cash flow is the lifeblood of any business, and by linking EPOS Now with Xero, you can better manage your cash flow by tracking every transaction from sale to bank reconciliation.
BONUS !
The integration provides an up-to-date view of your incoming and outgoing payments, helping you to forecast and plan for future expenses.
Save time and money
Automating the flow of data between your EPOS system and accounting software frees up valuable time – so instead of spending hours manually inputting data or reconciling figures, you can focus on strategic tasks that grow your business.
Better inventory management
Tracking inventory is essential for businesses, especially in retail, and with EPOS Now’s integration with Xero, stock levels are updated automatically whenever a sale is made.
We think that this integration is best suited to UK SMEs that process high volumes of daily transactions and want automated bookkeeping without relying on spreadsheets or manual uploads.
How to Set Up EPOS Now Xero Integration Setting up the EPOS Now Xero integration is simple, and here’s a tried and tested step-by-step guide to help you get started:
`1. Log into your EPOS Now account. Navigate to the App Store in the EPOS Now system and search for the Xero integration app. Install the Xero app and follow the on-screen instructions to link your Xero account to EPOS Now. Once linked, configure your integration settings. You can choose which data you want to sync, such as sales, taxes, and payment types. Test the integration by completing a few transactions and ensuring the data appears correctly in Xero. For any issues during setup, both EPOS Now and Xero offer comprehensive support and step-by-step guides.
Do We Think the EPOS Now Xero Integration Worth It? Absolutely! The EPOS Now Xero integration is a game-changer for businesses looking to simplify their processes, and the best news is that Xero can indeed help EPOS Now users comply with the HMRC’s Making Tax Digital (MTD) requirements.
Here’s how to make sure your Xero is set with EPOS Now for MTD Compliance
Integrate EPOS Now with Xero, and once integrated, all sales data from EPOS Now will automatically sync with Xero. Set up VAT rates in both EPOS Now and Xero to match your business’s requirements. In Xero, activate the MTD feature and link your Xero account to HMRC. Use Xero to generate and submit your VAT returns directly to HMRC with just a few clicks.
Benefits of Xero and Epos Now Integration for MTD
Automated VAT calculations and reporting Seamless submission of VAT returns to HMRC Automatically consolidate sales data from EPOS Now into Xero. Generate VAT returns that meet MTD requirements. Submit these returns directly to HMRC, eliminating the need for manual entry or external spreadsheets. Digital record-keeping Keep track of all income, expenses, and tax liabilities in one place. Gain real-time insights into your financial position. Ensure accurate reporting for MTD, reducing the risk of errors and potential penalties. Compliance!
Read more about the Xero integration here .
Here is a Handy Youtube Video About EPOS Now Xero Integration
FAQs 1. Does EPOS Now integrate directly with Xero?
Yes. EPOS Now integrates directly with Xero via its app marketplace, allowing automated syncing of sales, VAT and payment data.
2. Is the EPOS Now Xero integration MTD compliant?
Yes. When correctly configured, the integration supports Making Tax Digital (MTD) by maintaining digital VAT records and enabling submission through Xero to HMRC.
3. What data syncs between EPOS Now and Xero?
Typically, daily sales totals, VAT breakdowns, payment methods and refunds sync automatically. Inventory and individual receipt lines may not sync by default.
4. How long does it take to set up the integration?
Most businesses can set up the EPOS Now Xero integration in under 30 minutes, including testing and configuration.
5. Does the integration work for retail and hospitality?
Yes. The integration is widely used by retailers, cafés, bars, restaurants and takeaway businesses across the UK.
6. Is there an extra cost for the EPOS Now Xero integration?
There may be an additional cost depending on your EPOS Now plan and Xero subscription. It’s best to confirm pricing before activating the app.
7. What are the main benefits of integrating EPOS Now with Xero?
The biggest benefits are time savings, fewer accounting errors, improved cash-flow visibility and full MTD compliance without manual data entry.
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Hi, I’m Ally Cox , a senior copywriter and blogger at CompareYourBusinessCosts.co.uk, the UK’s trusted platform for comparing business services.over a decade of experience in the B2B sector, I specialise in simplifying complex topics like leased lines, VoIP, business energy, HR and payroll solutions, accounting software, and EPOS systems .HR, copywriting, and business operations- from clocking-in systems to card machines and office technology .informed, confident decisions when choosing products and services that improve efficiency and save money.
