EPOS System Cost Calculator UK 2026: Estimate Software, Hardware & Setup Costs Quick answer
An EPOS system in the UK can cost from £0-£80+ per month per till for software, plus card payment fees, hardware, setup, support and optional extras such as stock control, booking tools, table management, kitchen screens or customer loyalty features.
Use our EPOS system cost calculator below to estimate your monthly EPOS costs, one-off setup costs, annual spend and total contract value.
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EPOS System Cost Calculator UK Estimate your EPOS software costs, hardware spend, setup fees, monthly support costs and total contract value.
Business type
Retail shop Restaurant Café / coffee shop Bar / pub Takeaway Salon / spa / clinic Pharmacy Charity / community shop Multi-site business Different business types need different EPOS features.
EPOS system level
Basic EPOS Standard EPOS Advanced EPOS Premium / multi-site EPOS Changing this updates the estimated software cost.
Need card payments?
No Yes Most businesses compare EPOS and card payments together.
Need stock control?
No Yes Important for retail, pharmacy, hospitality and multi-site businesses.
Need hospitality features?
No Yes Table plans, tabs, split bills, kitchen printing or KDS.
Need bookings / appointments?
No Yes Useful for salons, spas, clinics and appointment-led businesses.
Need loyalty / customer database?
No Yes Useful for repeat customers, promotions and email marketing.
Need online ordering / ecommerce integration?
No Yes Useful for Shopify, WooCommerce, delivery apps or online menus.
Hardware needed
No new hardware Basic: tablet stand / simple setup Standard: till, drawer, printer, scanner Advanced: multiple devices / kitchen screen Hardware can be one of the biggest upfront costs.
Setup / installation level
Self-setup Standard onboarding On-site installation / training Complex setup / multi-site migration Setup cost varies by provider and complexity.
Support level
Basic support Standard support Priority / extended-hours support Premium support / account management Higher support levels can be worth it for busy venues.
Contract length
Monthly rolling 12 months 24 months 36 months Used to estimate total contract value.
Your estimated EPOS system costs
Estimated monthly EPOS cost
£0
Estimated annual EPOS cost
£0
One-off setup / hardware cost
£0
Recommended EPOS type
Standard
Potential monthly saving
£0
Enter your business details to estimate your EPOS system costs.
Recommendation will appear here.
This calculator is an estimate only. Actual EPOS costs vary by provider, business type, hardware, payment processing, integrations, contract length, support, setup, stock management, booking tools and hospitality features.
Key takeaways
EPOS costs depend on software, hardware, tills, setup, support, payment processing and business features.
Basic EPOS may work for very small businesses, but retail, hospitality and appointment-led businesses usually need more features.
Hardware can create a large upfront cost, especially if you need printers, scanners, cash drawers, kitchen screens or multiple terminals.
Card payment fees should be compared separately because they can become more expensive than the EPOS software itself.
Always compare total contract value, not just the monthly software fee.
How much does an EPOS system cost?
EPOS cost type Typical cost What it covers
Basic EPOS software
£0-£25+ per month
Simple sales tracking, products and basic reports
Standard EPOS software
£25-£80+ per month
Stock, reports, staff permissions and payment integration
Advanced EPOS software
£80-£150+ per month
Multi-location tools, loyalty, ecommerce and deeper reporting
Hardware
£150-£1,500+ per till
Tablet, terminal, printer, cash drawer, scanner or display
Setup and onboarding
£0-£1,000+
Installation, product upload, training and migration
Payment processing
Usually percentage based
Card transaction fees, terminal fees and merchant account costs
Best EPOS system by business type
Business type Best EPOS option to compare first Useful features
Retail shop
Retail EPOS
Stock control, barcode scanning, product reports and customer data
Café
Hospitality EPOS
Fast checkout, card payments, staff permissions and simple menu updates
Restaurant
Restaurant EPOS
Table plans, tabs, split bills, kitchen printing and reporting
Bar or pub
Hospitality EPOS
Tabs, fast payments, stock control, staff permissions and end-of-day reports
Takeaway
Takeaway EPOS
Online ordering, delivery app integrations, kitchen screens and payments
Salon, spa or clinic
Appointment EPOS
Bookings, deposits, customer records, reminders and payments
Pharmacy
Specialist retail EPOS
Stock control, barcode scanning, reporting and compliance-led workflows
Multi-site business
Premium EPOS
Multi-location reporting, central stock control, permissions and integrations
Free EPOS vs paid EPOS
Feature Free EPOS Paid EPOS
Best for
Very small or new businesses
Growing businesses with regular sales
Monthly cost
Low or £0
Usually monthly subscription
Stock control
Limited
Usually stronger
Support
Limited or self-service
Usually better
Reporting
Basic
More detailed
Hospitality features
Limited
Often available
Best when
You need a simple starting point
You need reliability, integrations and business tools
EPOS hardware costs to consider
Hardware Typical use Why it matters
Tablet or touchscreen terminal
Main sales screen
Core EPOS device for taking orders or sales
Receipt printer Customer receipts
Useful for retail, hospitality and service businesses
Cash drawer Cash handling
Needed if you still accept cash
Barcode scanner
Retail and stock control
Useful for product-based businesses
Card terminal
Payments
May be bundled or charged separately
Kitchen display screen Hospitality orders
Useful for restaurants, cafés and takeaways
Customer display
Checkout transparency
Useful for retail counters
When should you compare EPOS quotes? You should compare EPOS quotes if:
you are opening a new shop, café, salon, bar or restaurant
your current till system is slow or outdated
you need stock control
you need integrated card payments
you want better sales reporting
you need staff permissions or clock-in tools
you sell online and in-store
you need table management or kitchen printing
you manage appointments, deposits or customer records
you are expanding to more than one location
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EPOS providers to compare
Provider type Best for What to compare
Square EPOS
Small businesses and simple setups
Software cost, payment fees, hardware and features
Shopify POS
Retailers selling online and in-store
Ecommerce integration, hardware, payments and monthly plans
Lightspeed
Retail and hospitality businesses needing advanced tools
Inventory, reporting, integrations and support
TouchBistro
Restaurants and hospitality
Table management, menus, kitchen tools and payments
Zonal
Hospitality, pubs and larger venues
Hospitality features, integrations, support and rollout
Clover
Businesses wanting payments and EPOS hardware together
Hardware, monthly software, card fees and contract terms
SumUp POS
Small businesses wanting payments and simple POS
Device cost, payment fees and software limits
How to reduce EPOS system costs
Only pay for the features your business actually needs.
Compare card payment fees separately from software fees.
Check whether hardware is rented, financed or bought upfront.
Ask whether setup and training are included.
Compare 12-month and 24-month contracts.
Check if stock control, loyalty or ecommerce tools cost extra.
Review whether free EPOS is enough before choosing paid software.
Compare payment processing rates if you take high card turnover.
Check support availability before choosing the cheapest provider.
What to check before choosing an EPOS system
What is the monthly software cost?
How many tills are included?
Is hardware included?
Is setup included?
Are card payments included or separate?
What are the transaction fees?
Is stock control included?
Does it support refunds, discounts and gift cards?
Does it integrate with accounting software?
Does it integrate with ecommerce?
Does it support staff permissions?
Is reporting included?
What support is available?
How long is the contract?
Are there cancellation fees?
Why compare EPOS system quotes? EPOS pricing can be difficult to compare because providers package software, hardware, payments, setup and support in different ways. One system may look cheap monthly but become more expensive once you add hardware, card fees and integrations.
Comparing quotes helps you check:
monthly software fees
hardware costs
setup and onboarding fees
card payment charges
support levels
contract length
stock control features
hospitality tools
booking features
ecommerce integrations
total contract value
Why compare with Compare Your Business Costs? Compare Your Business Costs helps UK businesses compare EPOS system quotes based on business type, tills, software needs, payment requirements and hardware.
You can compare:
retail EPOS systems
restaurant EPOS systems
café EPOS systems
bar and pub EPOS systems
salon EPOS systems
takeaway EPOS systems
pharmacy EPOS systems
EPOS with card payments
EPOS hardware
multi-site EPOS systems
Compare EPOS Systems & Save Up To 40%
Verdict: how much will an EPOS system cost? Your EPOS system cost depends on your business type, number of tills, hardware requirements, software features, card payment setup and support needs – think of it like this… a very small business may only need basic EPOS, while a busy restaurant, retailer, salon or multi-site business will usually need a more advanced system.
Final recommendation: use the calculator above to estimate your monthly and upfront EPOS costs, then compare providers based on the features your business actually needs.
FAQs: EPOS system cost calculator How much does an EPOS system cost in the UK?
EPOS systems can range from free or low-cost basic software to £80+ per month per till for more advanced systems. Hardware, setup, support and card payment fees can increase the total cost.
How do I calculate EPOS costs?
Add the monthly software cost, support fees and any payment-related charges, then include one-off costs such as hardware, setup, training and installation.
Is free EPOS software enough?
Free EPOS software may be enough for very small businesses, but paid EPOS is usually better if you need stock control, reporting, support, multiple tills, staff permissions, integrations or hospitality features.
What is the cheapest EPOS system?
The cheapest EPOS system depends on whether you need hardware, card payments and support. A free or low-cost system may look cheap but can be more limited.
Do EPOS systems include card payments?
Some EPOS systems include integrated payments, while others connect to separate card machines or merchant accounts. Always compare transaction fees separately.
What EPOS system is best for restaurants?
Restaurants should compare EPOS systems with table management, split bills, tabs, kitchen printing or kitchen display screens, staff permissions and payment integration.
What EPOS system is best for retail?
Retailers should compare EPOS systems with stock control, barcode scanning, product reports, customer data, returns and ecommerce integration.
Do I need EPOS hardware?
You may need hardware such as a tablet or touchscreen, receipt printer, cash drawer, scanner, card terminal, kitchen screen or customer display depending on your business.
Can EPOS integrate with accounting software?
Many EPOS systems integrate with accounting, ecommerce, booking, delivery or stock platforms, but availability depends on the provider and plan.
Can I compare EPOS quotes for free?
Yes. You can compare EPOS quotes based on your business type, number of tills, software needs, hardware requirements and payment setup.
How do we work?
Transparent, impartial, and data‑driven reviews made by a team of expert humans, never AI generated – here’s exactly how Compare Your Business Costs helps you find the best deals from trusted UK providers: click here
Authored by: Ally Cox (Business Technology & B2B Services Specialist 10+ Years’ Experience)
Reviewed by: James Ward (Telecoms Specialist, 12+ Years Experience)
Last Updated: July 2026
Compare EPOS Systems & Save Up To 40%
Related EPOS Guides If you’re researching EPOS systems, the guides below cover costs, business types, providers, hardware and future trends in more detail.
EPOS costs & pricing
Understand how EPOS pricing works in the UK, including rental, software fees and hidden charges:
EPOS by business type
Different industries need very different EPOS features. These guides focus on sector-specific requirements:
EPOS hardware & technology
Learn how EPOS hardware, devices and system architecture affect performance and cost:
EPOS providers & software (full reviews)
Detailed, provider-specific reviews are covered separately to keep comparisons unbiased:
Integrations, data & advanced use
For businesses needing deeper integrations and reporting:
EPOS comparisons & future trends
Understand how EPOS systems are evolving and how to compare options fairly:
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Hi, I’m Ally Cox , a senior copywriter and blogger at CompareYourBusinessCosts.co.uk, the UK’s trusted platform for comparing business services.over a decade of experience in the B2B sector, I specialise in simplifying complex topics like leased lines, VoIP, business energy, HR and payroll solutions, accounting software, and EPOS systems .HR, copywriting, and business operations- from clocking-in systems to card machines and office technology .informed, confident decisions when choosing products and services that improve efficiency and save money.
