5 Things to Consider When Deciding Which is the Best Photocopier to Buy
With a variety of models available, choosing the best digital copier can feel like a daunting task. This guide aims to help you choose the right copier for your SMB, covering key factors such as cost, Quality and efficiency. Designed with productivity in mind, the Brother MFC-J6545DW INKvestment Tank multifunction photocopier is supremely affordable without compromising functionality. Its 10.1-inch touchscreen makes for easy access and maximum user customization.
If you would like to learn more about business photocopiers, you can do so here.
What to Consider When Deciding Which is the Best Photocopier to Buy
Determine the expected monthly copy volume and consider a copier that can handle that workload efficiently. Look for copiers with faster copying speeds if you require quick turnaround times. Next, assess the features that are important for your business needs. Consider functionalities such as scanning, printing, faxing, automatic document feeder (ADF), double-sided printing, wireless connectivity, and security features. It’s also a good idea to Check for available technical support, warranty coverage, and maintenance options. Consider the availability of local service providers who can assist you with any repairs or maintenance requirements.
Best Photocopiers for Small Offices
Toshiba Toshiba e-Studio 3055c
Xerox Xerox WorkCentre 6505/DN
Ricoh Ricoh Aficio MP 2000
Ease of use
Canon Canon iR 1730i
Xerox Xerox WorkCentre 6655
Speed is one of the most important factors when purchasing a copier.
Copier speeds are typically measured in pages per minute (ppm), with higher PPM rates indicating faster machines.
Some manufacturers list the PPM rate on the product page, while others, such as Ricoh / Savin, build it into their model numbers.
Considering the average monthly print volume will help you determine the best PPM for your office.
Xerox offers a range of multifunctional copiers suitable for small, medium and large businesses.
Xerox VersaLink C405 is an efficient choice, with a first copy time of 4.5 seconds and a high maximum paper capacity. It also comes with advanced security tools and an intuitive touchscreen interface.
2. Print Quality
The Quality of a photocopier is essential when printing high-resolution documents, brochures and images. A poor-quality machine can lead to smudged or blurred prints, which could be better for business documents meant to be read. For the best print quality, look for a laser model with an automatic document feeder (ADF) and single-pass duplex scanning. This will allow you to scan multiple pages at once and save time.
Laser printers also require fewer maintenance services than inkjet models, and their cartridges typically last for thousands of prints, so they are more cost-effective in the long run. Brother is one of the biggest names in copiers and offers a wide range of models, including smaller, portable ones for SMBs. The company’s latest Smart Tank multifunction copier is impressive, providing excellent print quality at a low price point.
Some photocopiers can help streamline workflows by automatically sorting documents into their respective trays and then arranging them according to page count.
These features are beneficial if you need to print large volumes of documents in a short amount of time.
Some copy machines can add finishing touches to your printed documents by punching, stapling and folding.
They can also act as fax machines and scanners for added versatility.
Choosing the best multifunctional copy machine for remote workers is essential to keep up with the demands of a modern workforce. For example, the Xerox AltaLink is an enterprise-level copier that can support tabloid-sized paper. It’s also equipped with advanced security features to protect sensitive data. This model also helps to reduce costs with its low power consumption and fast 25 ppm printing speed.
4. Ease of Use
Many companies have remote workers, so choosing the best copier for offices with a distributed workforce is essential. Look for a multifunctional office copier with a scanner, fax machine, printer, and high-resolution LCD to ensure users can navigate and use the copier efficiently, regardless of location.
Sharp copiers are renowned for their reliability and functionality and offer various options to suit businesses of all sizes. Toshiba e-
STUDIO series offers impressive print quality and a range of customizable features to suit any business need, and their hands-free printing capabilities are perfect for remote workers. Other reliable brands include Lexmark and Canon, which offer many features to meet any need.
Buying a photocopier outright will save businesses money in the long run, but it can be a significant initial investment. Some manufacturers also offer a range of financing options to help alleviate upfront costs. As with all equipment, the cost of a copier will vary depending on its specifications. For example, a black-and-white copier is less expensive than a multi-functional machine capable of printing, scanning, faxing, and more.
This multifunctional machine is a good choice for small businesses that need an efficient, high-quality printer. It can print up to 19 pages per minute and features an intuitive touchscreen interface, mobile accessibility, and built-in security. It also supports Amazon Alexa voice control for easy operation.
Best Photocopier to Buy – Other Useful links about Business Photocopiers:
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Photocopiers For Schools
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